Question 1

How do I organize my golf group with Tee Time Organizer?

Accepted Answer

Add your courses and players during a one-time setup (about 5 minutes). Then create a tee time and publish it with one click. Players receive an email with a personal link to RSVP. The whole process takes under 30 seconds.

Question 2

Do my players need to download an app?

Accepted Answer

No. Players access their portal through a web link. No app download, no account creation, no passwords. It works on any device with a browser.

Question 3

How do golf pairings and balanced flights work?

Accepted Answer

Tee Time Organizer generates pairings based on course handicaps. Choose balanced flights (A/B/C/D tiers), randomized pairings, or manual arrangement. Set up shotgun starts with hole assignments. Print or email tee sheets to the pro shop.

Question 4

Can I track handicaps for my golf group?

Accepted Answer

Yes. Enter GHIN handicap indexes and Tee Time Organizer automatically calculates course handicaps using the WHS formula based on course rating, slope, and par.

Question 5

How do the automated reminders work?

Accepted Answer

Organizers set their own reminder schedule. You can enable a day-before reminder, a same-day reminder, and an optional custom reminder (any number of days ahead), and choose exactly what time of day each one goes out. Default times are 6 PM the day before and 9 AM the morning of, but you can change either to whatever works for your group. All reminders include the course, time, weather forecast, and a link to the player's portal. Reminders are sent via email and SMS based on each player's communication preferences.

Question 6

Is Tee Time Organizer good for golf leagues?

Accepted Answer

Yes. It provides a player database, automated scheduling, RSVP tracking, pairings, handicap management, and automated communications — all in one platform built for golf leagues and weekly groups.

Question 7

How much does Tee Time Organizer cost?

Accepted Answer

Free for up to 8 players, no credit card required. Paid plans start at $4.99/month (Starter, 20 players), with Plus ($9.99, 40 players), Professional ($14.99, 100 players), and League ($24.99, 250 players). Annual billing saves up to 20%. Need more than 250 players? Contact us about our Club tier.

Question 8

What is included in the free plan?

Accepted Answer

The free plan supports up to 8 players and includes unlimited tee times, a searchable database of thousands of golf courses, one-click player RSVP, tee sheet pairings, auto-promoting waitlists, email messaging to players, and weather forecasts on every tee time. No credit card is required to sign up, and there is no time limit on the free tier.

Question 9

Can I cancel my subscription anytime?

Accepted Answer

Yes. You can cancel your paid plan at any time from Settings. There are no long-term contracts, no cancellation fees, and no questions asked. If you cancel mid-billing-cycle, you keep access through the end of the period you already paid for, then automatically move to the free tier (which keeps your data intact for up to 8 players).

Question 10

How does Tee Time Organizer compare to spreadsheets or group texts?

Accepted Answer

Spreadsheets and group texts require the organizer to manually chase RSVPs, copy player info between locations, calculate handicaps by hand, and send reminders one at a time. Tee Time Organizer automates all of that: players RSVP in one click, the system auto-promotes the waitlist when spots open, handicaps update automatically via GHIN, and reminders send themselves with weather forecasts. Most organizers save 2-4 hours per week of coordination work.

Question 11

Does Tee Time Organizer work for women's golf leagues, senior groups, and mixed groups?

Accepted Answer

Yes. Tee Time Organizer is designed for any kind of recurring golf group, including women's leagues, men's leagues, senior groups, mixed groups, junior programs, and corporate outings. You can configure different tees per player for handicap calculations, set up flexible pairings (foursomes, threesomes, twosomes, A/B/C/D balanced flights), and customize messaging templates for your specific group.

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